The 6th Annual Open Meeting of the ECCA will be held at the SMART ASTON COURT HOTEL, MIDLAND RD, Derby DE1 2SL on Saturday 18th May 2013 at 12 noon. The Conference Room is on the ground floor of the Hotel, tea and coffee will be available from 11:30.

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Agenda

1. Apologies for absence and hold a short silence in memory of Vera Duerdin who was the Association’s First Women President.

2. Chairman’s welcome and confirm the President for 2013/14 and then pass the Chain on to Pat Carlan of the Midland AA.

3. Chairman’s report.

4. Honorary Treasurer’s report and financial statement.

5. Election of Honorary Treasurer, for a 3 year period, Richard Inchley has been nominated by 3 Clubs and is duly elected.

6(i). Election of General Committee Members, one third of the Committee is due for election. Pat Green, Joe Mower, Graham Heeley, Jean Simpson, Martin Howard and Graham Brown have been nominated by various Clubs and are duly elected.

(ii) Vacancies exist on the General Committee and Ian Murdoch has been nominated and is duly nominated and elected.

7. Confirm the 2 nominations from each of the bodies representing Cross Country in the Midlands, North and South. These are Midlands, Peter Burns & Rita Brownlie, Northern Athletics, Steve Gaines & Arwel Williams and the South of England, Chris Stott & Eric Nash.

8. Consider proposals from the ECCA Championship Committee with regard to the number of UKA registered foreign athletes that can score in Teams at ECCA Championships, see the details of the paper below.

The Chairman will then adjourn the Open Meeting and then commence General Committee business

9. Minutes of the October General Committee meeting and matters arising.

10. Reports on the 2012/2013 Championships and recent Championship Committee meetings and report on venues for the season ahead.

11. Winter Fixture list, when is the best time to hold Area Cross Country Relays,

12. Reports on International Fixtures.

13. UKA, EA, AAA. and Area matters.

14. Dates of meetings in the next 12 months.

Proposal to Amend ECCA Championship Conditions

As a consequence of issues arising at the 2012 ECCA Relay Championships, the ECCA General Committee wishes to address these issues and present members with a number of options for determination at the ECCA Annual Open Meeting.

UKA Rule 5(6) requires Junior and Senior Men and Women who are not eligible to represent GB & NI under IAAF Rules to register with UKA as a Foreign Athlete for each year in which they wish to represent a club affiliated to one of the four home country federations.

The nature of competition within the two ECCA Championships indicates that the implementation of additional conditions should be considered separately but any conditions that are applied should be consistent across the two events.

If approved a sub-section to ECCA Championship Condition 3 will be drafted.

ECCA Junior and Senior Men’s and Women’s Relay Championships

• A team may include any number of foreign athletes registered with UKA (as it is now)
• A team may include a maximum of two foreign athletes registered with UKA
• A team may include a maximum one foreign athlete registered with UKA.

Vote to take place on the first proposal, if that is passed by a simple majority then no further votes are required, however if not then b) will be discussed and voted on; if passed then no need to vote on c); if not then c) will be discussed and voted on.

ECCA National Championships

Discussion and voting procedures will follow the pattern set for the Relays.

• A team may include any number of foreign athletes registered with UKA (as it is now)

This vote applies to Senior Men, Senior Women, Junior Men and Junior Women.

• Senior Men (teams with 6 to score)
  • A scoring team may include a maximum of 3 foreign athletes registered with UKA
  • A scoring team may include a maximum of 2 foreign athletes registered with UKA
  • A scoring team may include a maximum of 1 foreign athlete registered with UKA
• Senior Women, Junior Men & Women (teams with 4 to score)
  • A scoring team may include a maximum of 2 foreign athletes registered with UKA
  • A scoring team may include a maximum of 1 foreign athlete registered with UKA